HR Administrator

Wedlake Bell are recruiting an HR Administrator to join our close-knit HR team. This is a full-time, permanent role with the expectation of four days office attendance per week.

The HR team comprises 11 professionals and plays a key role in supporting the firm and our people. The team is responsible for delivering a high-quality HR service across the firm, supporting colleagues and teams throughout the employee lifecycle, and helping to foster a positive, inclusive, and high-performing culture. The HR team consists of:

• HR Director

• Head of HR (Generalist)

  • Three HR Business Partners aligned to practice groups and business support departments

  • Two HR Administrators (including this role)

• Early Careers Manager;

  • Early Careers & L&D Assistant

• Recruitment Business Partner

• Payroll & Benefits Specialist

As HR Administrator, you will provide efficient and accurate administrative support to the HR team as well as play an active role in developing and improving administrative processes and procedures within the team. Reporting to the Head of HR and working closely with all team members, the role is generalist and broad in scope with plenty of opportunity to take on more responsibility and grow in the role.

In turn, we offer an inclusive working culture, a competitive salary and benefits package, and opportunities for your personal and professional development.

Apply today to find out more.

About Us:

Located in the heart of the City of London, Wedlake Bell is a Top 100 law firm offering full services across Private Client, Real Estate, Business Services, and Disputes. The firm has 81 Partners and a total headcount of around 400. We have grown year-on-year, attributed to the continual success of our legal teams, and the dedication of our staff members.

Our culture is widely-recognised as one of the best in City law, built on trust, collaboration, and mutual respect. Joining us, you will be part of a firm which supports work/life balance, personal development, and building strong connections. With regular cross-firm socials and events (including our renowned yearly ski trip and walking trips), you will quickly feel like part of the WB team.

Key Responsibilities:

Joiners and Leavers:

• Assisting the team with organising induction programmes for all new joiners;

• Drafting offer of employment and leaving arrangements letters with the supervision of the HR Business Partner;

• Requesting and providing references;

• Conducting the relevant compliance related checks (e.g. right to work/ DBS etc.);

• Manage and respond to all speculative recruitment enquiries;

• Diarising start and leave dates, probation periods, etc; and

• Ensuring that line managers meet probation deadlines.

Reward and Benefits:

• Assisting the Payroll & Benefit Specialist with all benefit administration;

• Inputting payroll data on to the HR system;

• Assisting with payroll reports;

• Updating the HR system with new or amended employee details;

• HR system reporting; and

• Assisting with benchmarking and reviewing remuneration and benefits when needed.

Recruitment:

• Arranging interviews and diarising appointments;

• Assisting with typing and amending job descriptions;

• Liaising with relevant departments to assist with advertising live roles;

• Assisting with the upkeep of the recruitment system (Teamtailor); and

• Responsible for the recruitment inbox, ensuring that it is checked on a regular basis.

CSR, Diversity and Inclusion:

• Working with the team to review current initiatives and assist with any related project work or research tasks;

• Assisting with Diversity Committee meetings including taking minutes for meetings; and

• Assisting with the organisation of the firm’s monthly wellbeing initiatives and communications.

General:

• Responsible for the HR inbox as well as the HR system inbox, ensuring that both inboxes are checked on a regular basis;

• Continuous review and development of HR administration ensuring best practice and up to date information, processes and procedures;

• Ensuring the team are GDPR compliant;

• Ensuring up to date diary entries are maintained for the HR team;

• Providing HR data reports as and when required;

• Ensuring all scanned documentation is maintained and correctly filed on-line for access by the HR team;

• Providing basic advice to staff on the firm’s benefits, policies and procedures;

• Play an active role and contribute new ideas and suggestions for the development of the HR team generally; and

• Providing support with any HR projects or ad hoc tasks as required.

Key Skills and Qualifications:

• Previous HR administration experience, within a law firm or professional services firm, would be advantageous but not essential;

• Professional and commercial approach to HR, with the ability to think creatively and offer proactive solutions and ideas;

• Positive “can do” attitude with flexibility to take on other relevant matters as and when to assist the HR team;

• Excellent communication skills – must be able to interact and communicate effectively across all levels of seniority and on both an internal and external basis;

• Able to work well under pressure and in keeping with deadlines;

• Must have excellent attention to detail and organisational skills; and

• Strong IT capabilities, including a good understanding of modern office software (in particular the Office 365 suite).

Why Join Us?

• A competitive starting salary;

• A comprehensive pension plan;

• 25 days paid holiday per annum, plus additional leave for significant life events;

• Option to purchase up to five additional days of holiday each year;

• Life Assurance and competitive income protection scheme;

• Access to Private Medical and Dental Insurance from day one;

• Enhanced parental leave policies;

• Employee Assistance Programme with face-to-face counselling services;

• Variety of staff wellbeing initiatives including Pilates classes and subsidised gym memberships; and

• A range of bonus schemes recognising referrals and client introductions.

We are dedicated to fostering a diverse and inclusive workplace, where every individual is respected and valued. We welcome applications from all qualified candidates, irrespective of their background or personal circumstances.

If you are passionate about joining a busy team and are eager for a challenging yet fulfilling career, we encourage you to apply.